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Using the Library

Information about our services, facilities, policies, and procedures that will help you make the most of your UVA Law Library experience.

A to Z for Students

Access to the Library

The Law Library is open to the University community as well as the general public.

Although the library hours are 8 a.m. – midnight daily (with extended hours during exams), the doors to the law school building are automatically locked from 7:00 p.m. to 7:00 a.m. on weekdays, and from 5:00 p.m. to 9:00 a.m. on weekends.  Law students, faculty and staff may swipe their ID cards to access the building during “lockdown” hours.  Scanners for swiping ID’s are positioned outside of the main entrance doors on every side of the law school building.

The main entrance to the Law School offers handicapped parking and automatic doors for wheelchair accessibility. The rear entrance offers a ramp and automatic doors that lead to an elevator to the first floor. The library entrance is not handicap accessible, but the staff is willing to assist, if necessary. Likewise, if a patron needs help with retrieving or photocopying materials, the Circulation and Reference staff are happy to assist.

In case of a fire or other emergency, the second floor of the library is equipped with two "Areas of Rescue Assistance" for patrons with physical disabilities.

For questions or comments, please call or email Cathy Palombi, Access Services Librarian (434-924-3519; ccp7m@virginia.edu). Additional information about services provided by the University for students with disabilities can be found on the UVA Services for Students with Disabilities web page (http://www.virginia.edu/accessibility).

Accounts, Logins and IDs

The University, the Law School, and the Library use many computer systems and networks and sometimes these systems require separate and unique user accounts. Here's a guide to some of the most common ones you'll run into in the Law Library.

University Computing Account. This is UVA's main computing account with user IDs that are based on the user's initials (e.g., mst3k). The computing ID is typically used with Eservices, Netbadge, Home Directory, and the Lawschool domain (see below).

Lawschool Domain Account. This is used for logging into the Law School's computer network for access to the LawWeb intranet and networked printing services. The login is usually your computing ID with a password of your choice.

LawWeb. LawWeb is an intranet for the exclusive use of law school faculty and students. 

Virgo Account. Virgo is the main library system for finding and checking out books. Students are automatically registered in Virgo (the library's circulation system).

Library Databases, Lexis, Westlaw and Bloomberg Law. Most library subscriptions to electronic resources are restricted to users on the UVA network and do not require an individual login. Three exceptions are Lexis, Westlaw and Bloomberg Law. 1Ls have an opportunity to receive their passwords during orientation. Students who don't get their passwords during orientation should refer to our FAQ. Account logins and passwords are maintained by each individual. 

Interlibrary Loan Services. UVA students may request materials from other libraries. Registration is required. See “InterlibraryLoan Services” below for details.

Photocopying, Printing and Scanning Account.  When law students are first set up with Lawschool domain accounts they also receive a networked account (Equitrac) for tracing print costs and cash balances. There are two methods for managing photocopier charges on Equitrac accounts: students may create a private PIN number to charge photocopying or they may swipe their UVA ID card.  

Netbadge Account.  Netbadge is a UVA-wide authentication service used to confirm a patron's affiliation with UVA.

Home Directory Account.  Students are provided with networked drive space that can be used for backup storage or individual web pages. 

UVaAnywhere VPN and EZProxy. There are two options for authorized users to access UVA network services from remote locations. Most library databases are licensed for use on UVA networks only. These services permit access to remote users as if they were on grounds. 

Wireless Access. Wireless access is available to students while in the Law Library. See Wireless Access below.

Carrels

Study carrels are available to faculty research assistants, L.L.M. and S.J.D students, and law school journal members for a semester or year. Inquire at the Circulation Desk about carrel assignments. A number of carrels on the first, second and third floors are unassigned and can be used by anyone on a first come, first served basis, for private study.

Cell Phones

In order to provide a quiet study atmosphere, patrons are asked to conduct phone conversations in the second floor copy room, the myLab space (second floor), the two second floor cell phone booths, or away from all study areas. Patrons are also asked to turn off ringers while in the library.

Checking Out Books

Most library materials can be checked out by law students for the academic year (500 item limit). Unbound journals circulate for one week, and reserve materials can be checked out for three hours. Statutes, looseleaf volumes, reports, indexes, and reference materials do not circulate outside the library. Materials are subject to recall, but they can generally be renewed if not requested by another patron. Renewals may be requested in person at the circulation desk, by telephone (924-3384) or via e-mail (circulation@law.virginia.edu).

Checking Out Equipment

The library keeps a small collection of electronic accessories at the Circulation Desk for occasional use by patrons who forget to pack a flash drive or power cord. Users can borrow 4GB flash drives, extension cords, power cords/chargers for Mac and PC laptops, phone chargers, headphones, power strips, etc. for three hour periods. The library does not lend laptops or computer tablets (contact the IT dept.).  

The Circulation Desk also has a supply of free ear plugs and replacement light bulbs for library desk lamps. 

Computers

Computers are available in the computer lab in the library and require a login and Law School computing account.  Wireless computing is available to students on a secured wireless network (Cavalier). See Law ITC's Computing web page for more information.

Contact Information

E-mail: lawlibref@virginia.edu
Phone: (434) 924-3384
FAX: (434) 982-7239
Web Page: http://www.law.virginia.edu/library
Address: 580 Massie Road
Charlottesville, VA 22903
Messenger Mail: PO Box 400405 Law School Building

Copiers, Printers and Scanners

Along with LawWeb accounts, students have a printing and copying account created for them automatically. An initial copy PIN can be found in that first account email but students can change their copy PIN at any time or have their student ID activated for card-swipe access to scanning and copying services.  For complete information on the multifunction printers in the library and instructions on setting up your account, see the Printing, Copying & Scanning FAQ.

Databases, E-Subscriptions, E-Books, and E-Journals

The Law Library and the University Library subscribe jointly and separately to many electronic resources under various licensing arrangements. For information on these databases, e-journals and e-books (including access instructions and restrictions), see the Electronic Subscriptions guide.

DVDs and Videos

The DVD and video collection is available for checkout only to students, faculty, or staff members of UVA. The loan period is for 7 days. Students may borrow up to 2 titles at a time, and returns may be made to any UVA library. If you would like to suggest titles for purchase, please e-mail or call Cathy Palombi (ccp7m@virginia.edu, 924-3519).

Exams Archive

Old exams are available in paper copy in the Reserve room (dating back to 1993) for anyone to peruse or to copy. These exams are made publicly available only if requested by the professor. Old exams can also be found online on LawWeb, for law students and faculty only.

Finding Books and Articles

Virgo is the online catalog for the University of Virginia. Users may limit their searches to materials located in the Law Library or may search for all materials, online and in print, held by UVA libraries. Virgo can help patrons find books, call numbers, databases, electronic journals, audio and video materials, and online articles. Public computers are available for all patrons in the first floor reading room and near the Reference Desk.  For floor maps of the library you can either click on the Map icon for specific directions while viewing your item in Virgo or you can view the Maps & Directions Guide for collection location information.

Food

Food is permitted in the library, as long as it’s not smelly, noisy, or messy.  No smoking is allowed. Beverages in covered containers are permitted in all areas except the computer, media and microform areas.

Group Study Rooms

A number of group study rooms are available for UVA law student use on the first and second floors. Visit the Group Study Room Reservation System for more information and to make a reservation. Other library spaces are available both for study and for study breaks.

Instructional Videos on Using Library Resources

The Law Library's reference librarians have prepared a series of brief, instructional videos for law students as well as for public patrons. The topics range from "Introduction to Basic Legal Citations" and "How to Find Materials in the UVa Libraries" to "Researching Modifying Child Support in Virginia." These may be found at Library Research and Instruction.

Interlibrary Loan Services

Interlibrary loan services are provided to law students for materials not available at any UVa library. Items that can be borrowed include books, journal articles, reports, dissertations, government documents, and materials in microform. The turnaround time depends on the lending institution, but averages one week. Delays or problems with your request will be communicated to you via e-mail.

Before submitting an ILL request, check the VIRGO online catalog to see if any UVa library owns it. If another UVa library owns the material, check to see if your request is eligible for student delivery service. If the item is checked out, click Recall Item and enter your computing ID and the last 4 digits of your social security number OR the last 4 digits of your university ID (for anyone entering UVa in August, 2007 or later). Select Law as the pickup library (or whichever library is most convenient). When it becomes available, you will receive an e-mail telling you it is on hold for you here.

If the title is unavailable, you should then request an ILL, following these steps:

In VIRGO, click the Requests button on the toolbar at the top. Click For U.Va. users not affiliated with Health Sciences. This brings you to the Interlibrary Services page. If you're already registered, type in your user name and password. Or to register, click First Time User and fill out the required fields on the form.

On the left of the screen, select the request type and fill in the required fields. Notice that in this column you may also look at pending requests, renew checked out materials, and a variety of other options.

If the title in VIRGO is missing or you want a different edition, click the Requests button on the toolbar at the top, followed by For U.Va. users not affiliated with Health Sciences. You'll notice that the fields for the record you're currently viewing will already be filled out on the form (which you can edit, if necessary).

Interlibrary loan borrowing requests are processed by Alderman Library’s Interlibrary Services Department. Lending requests are processed through the Law School. If you have borrowing questions, you may e-mail 4leo@virginia.edu, or call 434-982-2617. You may also ask a reference librarian at the Law Library for assistance.

Materials are usually loaned for a period of 56 days. Contact the ILL department if you need the item longer.

Legal Research

The Research Guide contains links to helpful information about legal research methods and tools available in the library and online. Reference Desk services and hours are posted at http://libguides.law.virginia.edu/reference.

Lost and Found

Lost and found items are kept on open shelves in the Reserve room, except for items of value such as keys, wallets, and jewelry. Inquire about these at the Circulation Desk.

Maps and Directions

For floor maps of the library with collection location information, driving directions, and maps of UVA Grounds, see the Maps & Directions Guide.

Media and Microforms

The microform collection contains the equivalent of 180,000 volumes, and is located on the second floor, behind myLab. Reader/printers are also available, free of charge, for anyone wanting to view or make copies. The office of the Media Librarian, Micheal Klepper (mtk@virginia.edu or 434-924-3495), is located opposite the microform area and questions regarding the collection and equipment should be directed to him.

Mobile Access to Library Information

An increasing number of online resources are becoming available through sites that are friendly to mobile devices. We're also working toward enhancing the Law Library website to provide a better experience for our mobile device users and to provide information about apps that are useful for research. Visit the mobile site and let us know what you think.

Overdue Books and Fines

Books

10 cents per day per item; $5 maximum per item

Periodicals and Recalled Items

$1 per day per item; $20 maximum per item

In-Library and Overnight Reserve

$1 per hour per item; $20 maximum per item

DVD’s, Videos, Sound Recordings

$1 per day per item; $20 maximum per item

 

When materials are returned late and fines have accrued, the user will receive notification of the amount and reason for the fines. When materials are not returned and become long overdue, the user is billed for replacement cost and library privileges are suspended. This includes use of Special Collections, Interlibrary Services and LEO book delivery. Payment for materials found and returned within 90 days of payment will be refunded.

Student fines will be referred to the University Student Financial Services for collection as part of the university’s centralized billing system. 

Privacy Policy

The Law Library supports our patrons’ confidentiality and privacy rights as expressed in the American Library Association’s Code of Ethics, in UVA’s Policy on Disclosure of Records, and in the American Association of Law Libraries’ Ethical Principles. We maintain a minimal amount of personal information on the library’s systems in order to process circulation transactions, e-mail notifications, overdue fine collections, etc. but this information is never shared with third parties except as required by law. 

The library collects usage analytics on some of its web pages by means of first-party cookies. No personal identification information is collected. You may opt out by turning off cookies on your browser or by using an opt-out add-on. A link for opting out is found at the bottom of each Law Library webpage.

Reference Services

Need help locating a few resources for a cite check or paper? Reference librarians are on duty to assist students five days a week when the Law School is in session.

Hours and Location

The Reference Desk is centrally located on the second floor of the Law Library.

Regular Hours

Monday-Friday 9:00 a.m. - 5:00 p.m.

Reference librarians can also be reached by telephone at (434) 924-7465 or by e-mail at lawlibref@virginia.edu

 

Services for the Public 

The Law Library can provide research guidance, but we cannot interpret the law or provide legal advice. We cannot, for example, find statutes applicable to a particular subject or a specific set of facts. This is an inquiry that requires you to exercise your own legal judgment. Persons needing assistance in analyzing a legal problem are advised to consult an attorney.

Email reference service is intended primarily for students, faculty, and staff of the University of Virginia. If you are not affiliated with UVA, we will reply to your inquiry only if it relates to the School of Law or to a resource unique to the Law Library.

 

Research Consultation Services for Students

Every successful in-depth research project begins with a solid research plan. Our research librarians are available to help students develop research plans and to guide students through successful use of the library's extensive collections. Feel free to stop by the Reference Desk on the second floor anytime between 9 a.m. and 5 p.m. Monday through Friday. Students are also welcome to schedule a consultation with a librarian at any point in their research process. 

If you'd like to schedule an appointment with a specific librarian, their contact information is listed below.

Remote Access to Network Databases

Most library databases and e-resources are restricted by license to users on the UVA network.  However, UVA-affiliated users may access these resources from home or from other remote sites by means of our EZProxy server or the UVaAnywhere service. For information on these services and how to register, visit our Off Grounds Access FAQ page.

Renewal Requests

Most materials may be renewed by calling the Circulation Desk (924-3384) or by logging into your personal Virgo account. Interlibrary loan items cannot usually be renewed; renewal information is posted on the cover of the item borrowed, or you can contact the Reference Desk (924-7465; lawlibref@virginia.edu) to inquire about an ILL renewal.

Research Tools

The library has created a number of Research Guides to help our patrons get started with their legal research, learn about the electronic resources available at UVA, and find books and other materials in the library. 

Special Collections

The Special Collections department is on the third floor of the library and contains rare books, manuscripts and archival materials. Visitors to Special Collections are encouraged to contact the library in advance at lawarchives@virginia.edu to schedule an appointment. For complete information on using Special Collections see the Special Collections website.

Staff Listing

Ambuske Jim Postdoctoral Fellow 982-3072 jpa4ad@virginia.edu WB303B
Ashbrook Leslie Reference 243-2493 la3z@virginia.edu WB235
Ashley Jon Business Research 924-4730 jaa6c@virginia.edu WB237a
Breeden Tim Circulation 924-0940 twb4n@virginia.edu Circulation
Brown Cecilia Special Collections 924-6703 cb6s@virginia.edu WB262
Doherty Ben Reference 924-7726 bad6b@virginia.edu WB234
Fitchett Taylor Administration 924-7725 tf2u@virginia.edu WB237c
Gaulding Anne Circulation 924-3384 aeg@virginia.edu Circulation
Glover Kristin Reference 243-2494 klg3n@virginia.edu WB232b
Gobin Kip Serials 924-3745 krg@virginia.edu WB264c
Hawes Rebecca Faculty Services Coordinator 924-8558 rsh5kn@virginia.edu Circulation
Huntley Diane Interlibrary Loan 924-3511 dcm7m@virginia.edu WB262
Jakubow Alex Empirical Research Librarian 924-4736 ajakubow@virginia.edu WB237b
Jenkins Katherine Circulation 924-3384 kj2q@virginia.edu Circulation
Kiesler Diana Foreign and International 982-2847 djk3j@virginia.edu WB236a
Klepper Micheal Publications/Microforms 924-3495 mtk@virginia.edu WB209
Luu Xinh Foreign and International 924-3970 xtl5d@virginia.edu WB233b
McKinley James Research Librarian 924-1352 jcm3b@virginia.edu WB281
Moulds Loren Digital Collections 924-3877 moulds@virginia.edu WB303c
Olson Kent Reference 924-4734 kolson@virginia.edu WB233a
Palombi Cathy Access Services 924-3519 ccp7m@virginia.edu WB117
Roper John Business Research 924-4327 jhr8v@virginia.edu WB262a
Seale Anita Cataloging 924-3460 afs2j@virginia.edu WB264b
Simpson Marnita Government Documents 924-3504 msh5r@virginia.edu WB211
West Joy Acquisitions 924-0502 jhw2g@virginia.edu WB262b
Wharton Amy Research & Web Services 924-1816 awharton@virginia.edu WB264a
Wood Carol Sue Serials & Web Services 924-0957 csw3u@virginia.edu WB262

Student Delivery Service (SDS)

Law students needing materials from other libraries on UVA grounds may use our Student Delivery Service to request pick-up of those items. This service is provided to law students only and some restrictions apply, so please read the fine print. 

UVA Library System

The UVA library system consists of the University of Virginia Library (Alderman Library, Clemons Library and departmental libraries) as well as the independent, professional school libraries for Health Sciences, Business and Law.  All the libraries use the same Virgo library catalog for checking materials out although there are sometimes slight local variations in circulation policies.  For more information on the UVA library system, see the University of Virginia Library web site.

VIRGO Library Catalog

Virgo is UVA's library catalog. It is the primary resource for finding books and articles, for looking up call numbers and locations, for placing Inter-Library Loan requests, for recalling items that are checked out, and for requesting items from the off-site Ivy Storage facility. It is also a source for linking to the electronic resources and databases covered under library subscriptions. There is an older version of Virgo called Virgo Classic which has a more traditional interface with browse search functionality.

The Virgo login at the top of the screen uses Netbadge authentication to show your current checkouts, due dates, renewals, etc. Interlibrary loan PIN numbers for law faculty are managed by the library since faculty Interlibrary loan requests are normally handled by refdesk. Interlibrary loan PIN numbers for law students usually consist of the last 4 digits of your UVA ID number or last 4 digits of your SSN.

Wireless Access

Wireless computing is available to University students, faculty and staff on a secured wireless network (Cavalier). All other patrons have the choice of using the library's public computers or registering for a short-term guest account on the unsecured Wahoo wireless network. Instructions for wireless registration and for obtaining a passcode are available at the Law Library's Circulation Desk.